Money equals time.
You hear it all the time, right? However, if you want to become successful, you have to work hard and spend time on it. Now the problem is your time is limited.
How do you determine which tasks should be done first when everything seems important?
To help you out, here are eight ways you can prioritize properly today:
1. List down all the tasks you need to do. You do not have to worry about the order just yet. You just have to write them down.
Take your time in doing this. You do not want to miss anything when making that list.
2. The next step for you is to break down and categorize the tasks by frequency, such as daily, weekly, monthly, and maybe even quarterly.
Frequency is the best category to use, but you can try others as well.
3. Once you have broken down the tasks by categories, the next step for you is to separate the tasks that are important from those that are urgent. To do that, you need to use what is known as the Eisenhower Matrix.
Under this matrix, you will divide the tasks into quadrants. These quadrants are as follows:
- Do First
- Don’t Do
Obviously, the most important tasks should fall under the Do First quadrant. Those tasks that are important but not urgent will fall under Schedule. Tasks that can be done by others should be under Delegate.
In the Don’t Do quadrant, you need to place the tasks that are not urgent or not very important. You should not bother yourself with those tasks.
4. You may have too many tasks that you will have a hard time figuring out which ones to do first. You can use the Ivy Lee Method in ranking the urgency of the tasks.
Under this method, you need to list the most important tasks you need to accomplish in the following day. At the start of the next working day, you will tackle those tasks one at a time.
This method works because it takes away the fatigue of having to make a decision, which can waste a great deal of time.
5. Now what happens if you have tasks that seem to have the same level of priority? What you can do is to use the ABCDE Method to separate those tasks. In the ABCDE method, you use the letters as markers for the importance of a task. A would be the most important and E would be the least necessary.
6. Set the tone of the day by doing important tasks at the start of your day. You will feel better once you have put an important task behind you.
All your efforts will be wasted if you have the wrong goals. You can prioritize all you want, but you will not get the results you need. So you have to reassess your goals as well and make sure you have the right ones.
Be flexible. Prioritizing should not mean that you will be stuck to a rigid plan. If you see that the priorities you have set are not working, then stop and change things.
Follow these ideas on how you can prioritize your tasks now and see your productivity go up.